As we start our journey along Varadkar’s step-by-step ease of lockdown, the true economic impact of the Covid-19 is beginning to make its mark. With catastrophic job losses, a possible 25% unemployment rate, a €30 billion deficit and a severe economic downturn are forecast, you can be forgiven to worry about your business, its future and the impact on your colleagues.

As Satayana once famously quipped, “Those who cannot remember the past are condemned to repeat it”. Ireland has had its fair share of financial heartache amidst the crash of 2008. And while this left chaos in its wake, it is not too late to get your business prepared for the eventual short and long-term impact that this global pandemic will ultimately have on your business.

It’s time to focus on the top HR tips that you can follow in the fight against another recession:

Get On Top Of Your Employee Contracts
Your legal responsibilities to your employees during a recession are paramount. While it does not do well to dwell on the possible negative consequences of a recession to your business, it is inevitable that many employers will have to face the challenge of laying off workers or providing redundancy packages.

In order to get this right, for the benefit of both your employees and business, it is crucial that all your employee contracts are up to date to fit within the current context.

It is safe to say that most contracts may not mention specifically anything to do with a global pandemic. However, you must spend the time ensuring that your employee contracts can fit in within this context. This will help provide clarification to your employees on their rights during this period, what they will or will not be entitled to, and how any lay-off or redundancy process may take place.

HR As PR
Depending on the size of your business, this statement ring true for your management team rather than a separate HR department. Your HR team is often the face of your company to your employees during a recession, especially when lay-offs or redundancies are inevitable.

Having great communication between the company and its employees is the best internal PR. Utilise your HR team to communicate all actions that your company may be making during a recession with your workforce.

By keeping all employees well inside the loop, they will be more likely to maintain loyalty towards your company, growing a greater understanding of any sacrifices you may have to make to ensure your business survives a recession. Instilling great communication between these parties will also reassure employees, reduce anxiety of the unknown, and provide clarity to the situation.

Identify & Ask
You’ve built a business up, often from scratch. With no doubt countless years of hard work, you are proud of what you have created and grown. In the wake of coronavirus, many Irish businesses will fear the challenge of yet another recession, anxious to see if it can survive.

During this uncertain time, it is crucial that you identify any external assistance opportunities that will aid your business as Ireland prepares to rebuild post-Lockdown. Whether this is from the government, your bank for business, or industry bodies relevant for your sector – help is there.

Take the time now to identify what you are eligible for and utilise these opportunities; the Irish Government has provided a list of priorities for your business and where you can find eligible aid. They will help you to fight a recession post-Lockdown, ensure your business can remain successful for the future and provide some job security for your workforce as we move through 2020 and beyond.

If you have a specific HR enquiry or require HR support, please get in touch.

​Social media and smart technology pervade almost every element of our lives today. We check our phones for updates almost reflexively and we share some of the most intimate moments of our lives through a host of applications.
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It’s not just our personal lives that have been effected by the rise of Facebook, Twitter and their ilk. At a highly positive level, social media continues to permeate into the business world as marketing teams endeavour to engage with their consumers, and industry experts – dare I tar myself with that brush – share their knowledge with the public.

While it might not grab the same headlines as the big, glamourous success stories, social media has a profoundly negative impact on productivity, not just for Irish businesses but right across the globe. At home, a survey by CPL in 2015 found that one in seven employees spends more than an hour a day on social media unrelated to work.
In real money terms, that means you’re paying those employees over €3,500 to play online, based on the median Irish salary of €28,500. Time wasting is a big concern for business owners. Research we conducted earlier this year revealed more than half (57%) of Irish SMEs worry about the cost it has on their business.

Taking Action
Unfortunately, there’s no easy fix to the problem. In the past bosses tried blocking certain websites on work devices. Sure, if you state in your social media policy that using a work device for personal purposes (during working hours) will be treated as misconduct, then you can enforce it, as was the case in Romania in 2015. Equally, from this case, the European Court ruled that employers can snoop – within reason – on their employees’ private correspondence.
However, the explosion of smart phones and tablets makes such practices next to impossible to monitor and enforce. All an employee, who doesn’t want you peaking over their digital shoulder, need do is bring their own personal device to work and stay of the company Wifi.
As employers, we must accept that like the proverbial watercooler, personal social media and online activity are just part and parcel of having staff. However, there are steps you can take to limit the amount of time wasted by staff.

1.Introduce a Social Media Policy
It might sound obvious, but research we conducted earlier this year found that less than a third (27%) of Irish SMEs have a social media policy. While it won’t eradicate the issue, it will at least provide a guideline for employees on what is considered acceptable by the company, what is not and the measures that will be taken where the policy is breached.
Your social media policy should go beyond just issues of inappropriate non-business use, including but not limited to:

• Content ownership
• Harassment
• Comments regarding the company, employer or employees
• Misuse of confidential information
• Data protection

Furthermore, such a document is crucial should you ever have to take disciplinery action against an employee. In fact, it could be argued that it was its social media policy that resulted in a favourable judgement for Scottish Canals in the UK from the Employment Appeals Tribunal last year, when they fired an employee for posting offensive comments on Facebook.

2.Challenge Staff
One of the biggest reasons given by employees for messing on social media during work is ‘boredom’ and ‘not feeling challenged’. Remedy this problem by making sure you’re giving staff enough work to keep them busy, that the work is worthwhile and they buy-in to the importance of the contribution they’re making.

3.Focus on Goals, Not Time
Shift the focus from being in the office from 9-5, to completing tasks within a specific time frame. As I mentioned, stopping employees from checking their personal accounts is virtually impossible. A goal oriented approach ensures they know what needs to be done and when it needs to be done by. Additionally, it will encourage employees to tick each task off the list if they know there’s some well-earned down time to be had at the end.
 
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David Bell is Managing Director of The HR Department, outsourced human resources specialists for Irish SMEs.